Privacy Policy – VBT Europe

Effective Date: 1st June 2025
Website: https://www.vbt-europe.com
Data Controller: VBT Europe
Email: info@vbt-europe.com

1. Introduction

At VBT Europe, we take your privacy seriously and are committed to safeguarding your personal data. This Privacy Policy explains how we collect, use, share, and protect your information when you visit our website, vbt-europe.com, in full compliance with the General Data Protection Regulation (EU) 2016/679 (“GDPR”) and applicable data protection laws.

2. Information We Collect

We collect and process the following types of personal data:

2.1 Information You Provide

  • Contact Details: Name, email address, phone number, company name, and job title
  • Message Content: Any information you include when contacting us via forms or email
  • Newsletter Preferences: Details submitted when subscribing to our newsletter

2.2 Information Collected Automatically

  • Technical Data: IP address, browser type and version, device type, and operating system
  • Usage Data: Pages visited, referring and exit pages, date and time of access, and user behaviour on the site
  • Cookies & Tracking Technologies: See Section 7 for more information

3. Legal Basis for Processing

We process personal data based on the following legal grounds:

  • Consent (Article 6(1)(a) GDPR): For optional services like newsletters
  • Contractual Necessity (Article 6(1)(b)): To provide services or respond to your requests
  • Legal Obligation (Article 6(1)(c)): To comply with legal requirements
  • Legitimate Interests (Article 6(1)(f)): To improve services, manage operations, and ensure website functionality

4. How We Use Your Data

Your data is used to:

  • Respond to your inquiries or service requests
  • Deliver requested services and information
  • Administer newsletter subscriptions
  • Improve website performance and user experience
  • Meet legal and regulatory obligations
  • Detect, investigate, and prevent fraud or misuse

5. Sharing Your Data

We do not sell or rent your personal data. We may share it with:

  • Service Providers: Web hosting, analytics (e.g., Google Analytics), and email delivery platforms
  • Affiliated Entities: Other VBT group companies for internal purposes
  • Regulatory Bodies: When legally required to do so
  • Professional Advisors: Legal and financial consultants under confidentiality agreements

All third-party processors are contractually bound to handle your data securely and lawfully.

6. International Data Transfers

Where necessary, we may transfer your data outside the European Economic Area (EEA). In such cases, we ensure adequate safeguards are in place, such as:

  • Standard Contractual Clauses (SCCs) approved by the European Commission
  • Transfers to countries with EU adequacy decisions
  • Binding Corporate Rules or other GDPR-approved mechanisms

7. Cookies and Tracking Technologies

We use cookies to optimise your website experience, analyse traffic, and tailor content. You can manage cookie settings via our [Cookie Consent Banner].

Types of Cookies:

  • Essential Cookies
  • Performance/Analytics Cookies
  • Functional Cookies
  • Advertising/Targeting Cookies (if applicable)

For full details, please refer to our [Cookie Policy].

8. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes described in this policy or as required by law. Retention periods depend on:

  • The type and purpose of the data collected
  • Legal and regulatory obligations
  • Our ongoing business relationship with you

9. Your Rights Under GDPR

You have the following rights regarding your personal data:

  • Access: Request a copy of your data
  • Correction: Request updates to inaccurate or incomplete information
  • Erasure: Request deletion of your data (“Right to be Forgotten”)
  • Restriction: Request limits on how we process your data
  • Portability: Receive your data in a structured, machine-readable format
  • Objection: Object to processing for legitimate interests or direct marketing
  • Withdraw Consent: Withdraw previously given consent at any time
  • Lodge a Complaint: With your local data protection authority (e.g., BfDI in Germany)

To exercise any of these rights, contact us at: info@vbt-europe.com

10. Data Security

We implement robust technical and organisational measures to protect your personal data, including:

  • Secure data transmission (HTTPS/SSL)
  • Firewall and intrusion detection systems
  • Access controls and authentication procedures
  • Regular system security reviews and updates

Please note that no internet transmission or storage system is completely secure.

11. Third-Party Websites

Our website may link to third-party websites. We are not responsible for the content or privacy practices of external sites. Please review their privacy policies before providing personal data.

12. Updates to This Policy

We may revise this Privacy Policy from time to time. The latest version will always be available on our website, with the effective date indicated at the top. We encourage you to review it periodically.

13. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact:

VBT Europe
Email: info@vbt-europe.com

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